The affordable, off-the-shelf way in — the same complete school-management system, ready today and priced by the student, with no bespoke build required. One login for the whole school, built around how a school actually runs: admissions, classes, finance, payroll, transport, store, boarding, health, safeguarding, pastoral care, e-learning, parent messaging, and the parents themselves. Need something built around your school instead — AI in the school day, online learning, custom tools? That's a technology partnership.
IT RUNS ITSELF
A school day, handled: attendance taken, fees reconciled, parents messaged, report cards ready — without anyone chasing the system. This is one term, running.
INTAKE & LEARNING
From the first inquiry to a full classroom — admissions, the curriculum spine, and learning that lives online.
Admissions
From the first inquiry to a fully enrolled student, with parent accounts already created.
- A public apply form on your school's page
- Reference numbers generated automatically, in your school's sequence
- Parents upload documents directly to the form
- A review pipeline: submitted → under review → approved → enrolled
- One click turns an applicant into a student with parents linked
- Save-as-draft link emailed to parents who can't finish in one sitting
AcademicClasses, terms, attendance, exams, report cards — the everyday curriculum spine.
- Academic terms set up the way your school plans the year
- Class rolls and section-level student lists
- Daily attendance, class by class, exportable for the ministry
- Examinations with per-subject weighting and grade bands
- Report cards printed with your school's name, colours, and signature
- Your school's own subject codes — not a shared list
E-LearningLessons, assignments, and resources online — inside your own platform.
- Course spaces for every class and subject
- Assignments set, submitted, and marked online
- Lesson materials, videos, and resources in one library
- Quizzes and coursework that flow into the gradebook
- Works on a phone for students without a laptop
- Yours — not a third-party site your data lives on
MONEY & OPERATIONS
Fees, payroll, transport, and the store — the operational backbone, reconciling and renewing itself in the background.
Finance
Fees that reconcile themselves.
- Per-term fee structures with mid-year carry-forward
- Invoices that number themselves, in your school's sequence
- Mobile money, card, and bank-deposit payments captured automatically
- Overdue chasing runs every night, in your school's name
- Auditor-friendly ledger you can hand over as a spreadsheet
- Undo-delete on every adjustment — nothing is gone for good
HR & PayrollStaff lifecycle, end to end.
- Employee records, contracts, and leave tracking
- Performance reviews and per-employee document files
- Monthly payroll with the right local deductions for your country
- Per-employee payslips sent by email
- A morning flag for staff who haven't marked attendance yet
- Undo-delete on every record — restore from the audit log in two clicks
TransportBuses, drivers, routes, renewals.
- Vehicle register: plate, road licence, insurance, maintenance
- Driver register: licence and medical-fitness records
- Route assignment per vehicle
- Daily logs, fuel and maintenance entries
- Renewal reminders 30, 14, and 7 days before any licence expires
- Plate and licence numbers can't collide between your school and any other
StoreInventory the bursar trusts.
- Uniforms, books, stationery — your school's own catalogue
- Purchases, issuances, stock levels
- Low-stock alerts with thresholds the director sets
- Issuance numbers in your school's own sequence
- Undo-delete for the day a button was clicked wrong
EVERY CHILD, CARED FOR
Boarding, health, safeguarding, and pastoral care — every child accounted for, on the record, and looked after.
Boarding & Hostels
Every boarder accounted for — houses, beds, roll-calls, and leave.
- Houses, dorms, and beds mapped to real students
- Evening and morning roll-calls, with absentees flagged
- Exeat and leave requests, approved and logged
- Visitor and collection records for every boarder
- Boarding fees and provisions tied to the student's record
- A house-master view of who is in, out, or unwell tonight
Infirmary & HealthThe school clinic on the record — visits, medicines, and allergies.
- A visit log for every trip to the infirmary
- Allergies, conditions, and medications on one child record
- Controlled-drug administration recorded, dose by dose
- Parents notified when their child is seen
- Immunisation and medical-check tracking
- Nothing lost between the nurse, the office, and the parent
SafeguardingA confidential, auditable record of every concern raised.
- Log a concern in minutes, timestamped and attributed
- Restricted to the safeguarding lead — not the whole staff room
- Actions, referrals, and follow-ups tracked to a close
- A sealed history attached to the child, kept from ordinary views
- Exportable for inspection or a formal case file
- The system refuses to mix one school's records with another's
Pastoral CareThe whole child, not just the grades — behaviour, merits, wellbeing.
- Merits and demerits logged by any teacher, seen by the form tutor
- Behaviour and wellbeing notes on the student record
- Detentions and interventions tracked to resolution
- A tutor view of who needs a check-in this week
- Parents looped in on the moments that matter
- Patterns surfaced before they become problems
FAMILY & BEYOND
The parent portal, every message recorded, and the school's own initiatives — the day extended to home and beyond.
Parent Portal
What parents need. Nothing they don't.
- Sign in with a face or a tap — no password to forget
- Per-student dashboard: attendance, results, fees due
- Pay fees online by mobile money, card, or upload a bank-deposit slip
- Notification feed and an archive of school messages
- Multi-child households: one parent account, many children
CommunicationsSMS, email, parent messages — every send recorded.
- SMS to parents in your school's name (you bring the SMS credit)
- Email branded as your school — your name in every From line
- In-app notifications and a parent-portal notification feed
- Every send logged: who, when, to whom, what was said
- Built-in limits so a runaway mistake never burns your SMS credit
Projects & PlanningRun the school's own initiatives — tasks, owners, and deadlines.
- Projects with tasks, owners, and due dates
- School events and shared calendars everyone can see
- Facilities and maintenance requests tracked to done
- Committees and their action items in one place
- Progress visible to the director at a glance
- The admin work of running a school, organised
WHAT WE BUILD
Hylen Education is your school's technology partner. School management, AI, online learning, custom tools, integrations — whatever your school needs built, we build it. You own the software. We keep it running.
- AI in the school day
- Online learning
- Custom school software
- Integrations
- Full school management